We continue to meet with the City regarding their proposed vaccination policy. There are still some fundamental differences regarding the policy we are attempting to work through. However, we have made some progress. Please let me make this perfectly clear, we have not reached an agreement, and it is unclear whether we will reach an agreement. We will update you as soon as we have more information.
The City informed us it will send out an email to employees this morning (Friday) informing them that the portal to report vaccination status and to request religious/medical exemptions is open. The email will also inform them that October 15, 2021 is the date by which they either need to be fully vaccinated or begin a testing regimen.
Below is the text of the City email:
Dear City Colleagues,
As you are already aware, the City of Chicago is requiring all City employees to be fully vaccinated against COVID-19 by October 15, 2021. Employees who are not fully vaccinated by October 15, 2021 will need to undergo regular COVID-19 testing. While we are continuing to work with our labor partners on finalizing a vaccination policy that is effective, fair and workable, employees who have been fully vaccinated can begin reporting their vaccination status beginning today. If you are already fully vaccinated, you can submit your vaccination information at: https://www.chicago.gov/vaxportal.
“Fully vaccinated” means two weeks past the second dose of a two dose mNRA vaccine (Pfizer, Moderna) or two weeks past a single dose of the Johnson & Johnson vaccine. Additional information about testing, including how long the testing option will be available and how to submit test results will be provided as soon as the policy is finalized.
You can safely and securely submit your vaccination records via the City of Chicago Employee Vaccination Portal. The portal is compliant with Health Insurance Portability and Accountability Act (HIPAA) requirements for keeping data secure.
In order to submit your vaccination information, you will need to provide information about the type of vaccine that you received. You will also need to upload either a scanned copy or photograph of your vaccination card. If you have lost your vaccination card, you can request a copy of your vaccination record by visiting: https://redcap.link/izrequestform
You will also need to provide your Employee ID # when submitting your information. You can find your Employee ID # on your payroll slip or you can contact your department’s HR Liaison to obtain this information.
Employees can apply for a medical or religious accommodation to be exempt from the requirement to be fully vaccinated. The accommodation forms are attached to this email. If you are applying for a medical or a religious accommodation, you can email your completed form to firstname.lastname@example.org or you can provide the completed form to your department’s HR Liaison and they will forward the form to the Department of Human Resources. Requests will be processed on a case-by-case basis in the order they are received.
If you have any questions about how to submit your vaccination information or how to submit an accommodation request, please contact your department’s HR Liaison.
Sybil Madison Christopher Owen
Chief of Staff DHR Commissioner